Managing Subs & Payments

Prerequisite: Subs & Payments module must be enabled — see Optional Modules Overview

Overview

The Subs & Payments module turns Squadd into a lightweight payment tracker for your team. You can record monthly subscriptions and one-off charges (kit, tournaments, presentation nights), and mark individual players as paid or outstanding.

Squadd does not move any money. It is a record-keeping tool — collect payments however your team currently does (bank transfer, cash, standing order), then mark them as received in the app.

Enabling the Module

Subs & Payments is off by default. To enable it:

  1. Go to Settings → Optional modules
  2. Toggle Subs & payments on

A Payments tab will appear in the Settings area for you to configure.

Setting Up Monthly Subs

Before you can track monthly subs, you need to tell Squadd your subscription details.

  1. Go to Settings → Subs configuration
  2. Set the monthly amount (in pounds)
  3. Choose the billing day — the day of the month when subs are due (1st–28th)
  4. Optionally toggle Show balances to parents — when on, parents can see the monthly amount and how much of the team's subs have been collected that month

Tap Save to confirm.

📸 [Screenshot: Subs configuration screen showing amount, billing day, and parent visibility toggle]

Tracking Monthly Subs

Opening the subs tracker

  1. Tap Payments (in the bottom navigation or via Settings)
  2. Tap the Monthly Subs card at the top

You'll see the current month's subs status — a list of all active players, each showing whether they've paid this month.

Changing months

Use the ◀ ▶ arrows at the top to move between months. Squadd generates a subs record for each player for each month automatically — you don't need to set up individual months manually.

Marking a player as paid

Tap any player's row to toggle their status between Paid and Unpaid. Paid players show a green checkmark; unpaid show a grey circle.

The summary card at the top shows:

  • How many players have paid
  • The total amount collected
  • The outstanding amount in red

Marking everyone as paid

Tap Mark all paid to mark every player in the current month as paid in one go. Useful at the end of the month once you've reconciled all bank transfers.

One-Off Charges

Use one-off charges for anything outside of regular subs — kit, tournament entry, presentation evening tickets, match fees.

Creating a charge

  1. Go to Payments
  2. Tap the + button
  3. Fill in the charge details:
Field Required? Notes
Title Required e.g. "Tournament entry — May", "Kit money"
Amount per player Required In pounds; the same amount is applied to each selected player
Due date Optional Shows as overdue in red if unpaid past this date
Notes Optional Additional detail shown on the charge detail screen
Players Required All players selected by default; deselect any who don't owe this charge
  1. Tap Create charge

Squadd creates a payment record for each selected player. The charge appears in the Payments screen immediately.

💡 Linking a charge to a fixture: From a fixture detail screen, tap Add charge to create a charge that is automatically linked to that match. The charge title is pre-filled with the fixture details.

Tracking a charge

Tap any charge on the Payments screen to open its detail view. You'll see:

  • A summary card — amount per player, total collected, total outstanding
  • A per-player list — Unpaid players shown first (red), Paid players listed below (green)

Tap a player's row to toggle their payment status between paid and unpaid.

Deleting a charge

From the charge detail screen, tap Delete charge and confirm. This removes the charge and all associated payment records.

What Parents Can See

Whether parents can see payments depends on your settings:

Monthly subs: Controlled by the Show balances to parents toggle in Subs configuration. When on, parents see the monthly amount and the team's overall paid/unpaid count for the current month. They cannot see individual player payment statuses.

One-off charges: Parents can see a list of active charges, the amount due, and whether they have been marked as paid. They cannot mark themselves as paid — that is always done by the coach.

Parents cannot create or modify any charges or subs records.

Frequently Asked Questions

Does Squadd collect payments directly?
No. Squadd is a record-keeping tool only. Collect payments via your existing method (bank transfer, cash, standing order) and then mark them as received in the app.

Can I track subs in currencies other than GBP?
GBP is the default. The currency is set at the team level. Contact support@squadd.co.uk if you need to change the currency.

What if a player joins mid-season — do I need to create their subs records manually?
No. Squadd automatically creates a subs record for every active player for each month. When a new player is added, their records appear the next time you open the subs tracker for any month.

Can I set different subs amounts for different players?
Not currently. The monthly subs amount is a single team-wide figure. For players with different arrangements (e.g. sibling discounts), use the Notes field on individual charges or track separately.

Can I add a note to an individual player's payment?
Notes can be added at the charge level (visible to all who view the charge), but not per individual player's payment status.

Will parents receive a notification when a payment is due?
Not currently. Squadd doesn't send automatic payment reminders. You can post a reminder in the team newsfeed.

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